Sunday, August 19, 2018

Pastoral Council Meeting Minutes - June 25, 2018


Members Present, Teresa Glenn, Bob Viscardi, Neil Neubert and Betty Montalbano, Tom Kohli, Michael Petrella

Fundraising Committee Members Present: Carol Winkler, Betty Kern

Members Absent:  Msgr. Hubba, Jim Hunt, Father Roy, Donna Bascomb

Prayer Reflection:  Tom K. opened the meeting with a scripture reading & a prayer at 7:35 p.m.

Minutes for June 4, 2018:  Bob Viscardi moved to accept the minutes with Mike Petrella  seconding the motion.  The council approved the minutes of the 6/4/18 meeting unanimously and the minutes posted to the Parish Pastoral Council website.

Update on Msgr. Hubba:  Fr. Roy informed us Msgr. Hubba is home at the rectory with continuous care.  Visitation is limited and should be coordinated with Fr. Roy.  Fr. Joseph is leaving the parish and Fr. Anthony will be moving in on June 27th.

Nightingales Fundraiser:  The Paramus Catholic Auditorium has been booked for September 30, 2018 at 3 PM for the Nightingales fundraiser.  A contract has been signed which includes security & janitorial services.  Sound and lighting technicians are extra. A discussion of on-line ticket sales was discussed.  Teresa & Tom to investigate.  

Estimated costs minus the technicians & marketing materials are $3700. The Paramus Catholic Auditorium has approximately 700 seats.  A $25 admission price has been discussed.
 
Marketing of the event was discussed.  Notices will be placed in the bulletin at St. Joes as well as other parishes in the area and Deanery.  We will post a Save-the Date in the bulletin initially until the sales vehicle is decided.  There is one week lead time for bulleting entries.  Other vehicles such as the Advocate, Facebook, etc. were also mentioned.  Jim Glenn will produce any posters & programs.  Advertisements will be sold with sponsors listed in the program.  Add fees from $125 for a business card size to $500 for a full page were discussed.  It was decided the money raised would be utilized to replace the church boiler and replace the altar Crucifix.  Since the existing Crucifix was donated, the original donating family would be contacted.

Parish Facilities Update:  The Brothers Residence is in the process of being cleaned out with a dumpster arriving after July 4th holiday.   The next Cornerstone implementation meeting to discuss the Brothers Residence is scheduled for July 16th.  Mary’s Chapel has a second stained glass window installed with an additional scheduled in two weeks.  Msgr. Hubba’s room in the rectory was outfitted for handicap accessibility.  Work has begun on the lower school gym floor.  The bleachers are removed and work has begun on the secondary floor.

Postcard Mailing:  presently pursuing a new photo for the card,

Communications/Website Update:  Betty reported the minutes and our Meet & Greet Q & A  are posted. 

Appeal Requests/Solicitations: nothing new to report.

Closing Prayer:  Teresa led the council with a closing prayer.  Meeting adjourned at 9:15.

Next meeting:  Tuesday, July 31, 2018 at 7:30 PM in the rectory basement.

Friday, July 20, 2018

Pastoral Council Meeting Minutes - June 4, 2018


Members Present, Teresa Glenn, Father Roy, Bob Viscardi, Donna Bascomb, Neil Neubert,  Betty Montalbano, Tom Kohli and  Michael Petrella

Members Absent:  Msgr. Hubba, Jim Hunt

Prayer Reflection:  Donna opened the meeting with a scripture reading & a prayer at 7:35 p.m.

Minutes for April 30, 2018:  Betty Montalbano moved to accept the minutes with Bob Viscardi seconding the motion.  The council approved the minutes of the 4/30/18 meeting unanimously and the minutes posted to the Parish Pastoral Council website.

Update on Msgr. Hubba:  Fr. Roy informed us Msgr. Hubba continues to improve and is still in the rehabilitation center in Emerson.  Visitation is limited and should be coordinated with Fr. Roy.

Nightingales Fundraiser:  Father Roy gave an update.  The Paramus Catholic Auditorium has been booked for September 30, 2018 at 3 PM for the Nightingales fundraiser.  Parking and janitorial services are included.  Sound and lighting technicians are extra.  Estimated costs minus the technicians & marketing materials are $3700. The Paramus Catholic Auditorium has approximately 700 seats.  A $25 admission price has been discussed.

The Fundraising Committee, Carol Winkler & Bob Viscardi, are appealing for help in organizing this effort.  A committee is needed to market the event.  Posters & a program were discussed.  Advertisements will be sold, with sponsors listed in the program & possibly displayed on a monitor at the event. A brief discussion of on line ticket sales was discussed possibly using Leap Ticket or Brown Paper Bag web sites.  We need to decide on a project where the money raised would be utilized.  Replacement of the church boiler and new crucifix are strong possibilities.

Parish Facilities Update:  The Brothers Residence is in the process of being cleaned out with a dumpster arriving this week.  The next Cornerstone implementation meeting is yet to be scheduled.

PPC Meet & Greet Remarks:  There are several outstanding items including a senior club investigation, Earth Day event, youth involvement, and the choir.  The parish is actively pursuing a coordinator for Youth Ministry.  Additional discussion regarding the order of communion for the choir is still outstanding and requires discussion with Monroe Quinn & Msgr. Hubba.

Postcard Mailing:  Tom Kohli has been in contact with Tom Piersa to see if we can have an assortment of photos to review.  We are awaiting the photos.

Financial Committee Update:  The 3rd quarter financial numbers were presented by Tom Kohli, as was the initial proposed 2019 budget.  The parish is under budget for the year to date and is projecting to be under budget for the year.  We are operating at a loss, as was expected, for the year.  The deficit will be paid by cash reserves.  The 2019 proposed budget is approximately the same as the 2018 budget.

Communications/Website Update:  Betty reported the minutes have been posted. 

Appeal Requests/Solicitations: nothing new to report.

Fundraising:  Bob reported that the Sanducci’s fundraiser on April 25, 2018 raised $425.

Closing Prayer:  Fr. Roy led the council with a closing prayer.

Next meeting:  Monday, June 25, 2018 at 7:30 PM in the rectory basement.

Sunday, June 10, 2018

Parish Pastoral Council Meet and Greet Sunday, April 22 following 10:30 Mass in Mary’s Chapel

A number of questions and comments were submitted as part of the PPC Meet & Greet reception on Sunday, April 22nd.  These questions & comments were addressed the following week at the monthly PPC meeting.  Questions, comments, and resolutions as well as pending activity are listed below.

1.  Could there be a senior club?  Meet after 12:00 mass on a Sunday, once a month. Possibly tie in with River Edge, New Milford and Oradell. Oradell has bus service 7 days a week for seniors.

Response:  This item will be addressed with Msgr. Hubba upon his return.  A volunteer would be required to organize the senior club if approved.

2.  Youth Involvement - Developing a youth program of more interest for the kids.

Response: Fr. Roy mentioned Msgr. Hubba is open to the idea. Suggestions of a youth mass & resurrecting the TARGET program were mentioned.  A moderator is required.

3.  Can there be an Earth Day Event? 

Response:  Earth Day is April 22nd.  A volunteer is required to run a formal event.  Our parish sponsored Troop 142 Boy Scout Troop presently does not have an Earth Day event but perhaps as part of a Merit Badge or Eagle Scout Project.  The idea will be raised at the next Boy Scout Committee meeting on May 23rd.  Tom Kohli to attend meeting to discuss.

4.  Could there be a noon mass during the week?  Parents of school age children cannot make the early mass.  Possibly during Holy week? 

Response: Our discussion concluded there is not enough activity in the area at lunchtime that would make attendance practical.  Holy week is especially busy with other liturgical events so it is also felt it would not be practical as of this time. 

5.  Can events that are held after school start a little later?  Ex. Children’s choir etc…Children in public school get out at 3:10 therefore cannot participate. 

Response:  The children’s choir does provide two practices on Thursdays:  3 – 3:45 PM for St. Joseph School students & 4 – 4:45 PM for Public School/Religious Education students.  For more details, please contact Monroe Quinn, Director of Music at SJC at  quinnm@sjcnj.org or after Mass.

6.  Why doesn’t the choir receive communion first?

Response:  In discussion, there seems to be no strict rule which states the choir has to receive first or last. Fr. Roy stated the general instructions for volunteers at Mass is they should receive first.  This was forwarded to Monroe Quinn, Director of Music at SJC for his input.  He explains the Adult Choir receives Communion after the congregation so that parishioners are able to hear the Communion Hymn being sung while they receive.  Parishioners are encouraged to pray while the Adult Choir is receiving the Eucharist.   Additional discussion is required.  Reference material would include "General Instructions of the Roman Missal" and "Norms for Distribution and Reception of Holy Communion under Both Kinds in the Dioceses of the United States of America".  Msgr. Hubba has final decision making authority.

7.  Can we have only 2 cups instead of 4?  Seems like a lot of waste. 

Response:  this question is referring to the wine at Mass.  Apparently this topic has been discussed frequently at Liturgical Committee meetings.  Their findings indicate the opposite, there is more often not enough wine with four cups.

8.  The bathroom in the upper church is not clean, and smells.

Response:  Tom Meli will address this with our cleaning staff.

9.  Steps leading to Mary’s Chapel on Grand St entrance are in disrepair.

Response:  Tom Meli is addressing this issue.  The steps require some cleanup but are not in disrepair.

10.  Cornerstone 

Response:  a committee has been established to review the Brothers’ Residence to use for Cornerstone weekends.